Terms & Conditions

01
Terms & Conditions

Terms & Conditions

Last Updated:
June 30, 2022

These Terms & Conditions constitute a legally binding agreement made between you, whether personally or on behalf of an entity (“you”) and the SL SciFi Expo, doing business as SciFi Expo (“SciFi Expo“, “Expo”, “we”, “us”, or “our”). Please ensure that you have also read our Privacy Policy, and Terms of Use.

Table of Contents

1.) General Rules

  1. All content at the SciFi Expo must conform to a moderate rating. Absolutely no adult content is permitted (this includes pictures, and demo’s – note that Skin Vendors may request permission from the Coordination team to portray tasteful nudity.) Sale of adult furniture is acceptable so long as demo’s are not rezzed and the vendor advertisements are not explicit in nature. If you are unsure whether or not you fall into any of these categories please contact one of our Coordinators for verification.
  2. Any form of political and/or election advertising or endorsements of any kind is not allowed. Any political advertising will be returned to the owner and can result in removal from the Expo. It is important for the Expo to be considered an impartial party free from any form of political bias. Opening up the system to any form of political advertisement could lead to potential disruption of the event, and/or add a drain on our administrative resources.
  3. Offensive or Derogatory advertisements/assets that are not permitted within the guidelines of Linden Lab Terms of Service, such as but not limited to hate speech, cyber bullying and other defamatory remarks, will be returned to the owner and can result in expulsion from the Expo.
  4. Any person(s) found to be actively engaging in griefing within Expo grounds will be ejected and may result in a ban, in this case you will have your objects returned.
  5. In the event an exhibit requires transfer of ownership the Expo permits one transfer to be reviewed by a member of the administration. If the administration approves the transfer the previous owner rescinds any rights to the exhibit.
  6. As an event that is setup to raise awareness and funding for Making Strides Against Breast Cancer in Second Life we do not offer refunds and after registration/sponsorship donations are paid, they are non-refundable; no exceptions are made.
  7. In the case of trolling, griefing, or disruption of an event, the Expo reserves the right to eject and/or ban the perpetrator(s) for the duration of the event or in cases which demand a higher punishment permanently.
  8. Neither the Strides Logo, nor the American Cancer Society Logo can be placed on any item for sale, it can however be used on items given away freely.
  9. Exhibitors grant the Expo a limited license to use any logos and product ads provided to promote their participation and/or sponsorship of the event in Second Life and on third-party websites, such as, but not limited to in-world promotional materials, event signboards, Expo related blogs, social media, and websites, Making Strides of SL / ACS websites, and other online sites and services.
  10. Exhibitors and/or sponsors agree that the Expo regions will be open to photographers and machinima producers and that photography and filming will not only be allowed but also encouraged before and during the event.

2.) Rules Regarding Intellectual Property

  1. The SciFi Expo is an event that supports Making Strides Against Breast Cancer of Second Life. This means that all of the rules that Making Strides and the Linden Lab Terms of Service must be adhered to at all times. Linden Lab has a clear policy on Intellectual Property available to the public.
  2. Any items that merchants bring to the SciFi Expo must legally be theirs to sell. All assets must either have been made by the merchant, and/or if created in part with help of another merchant or full permission resource must adhere to their respective EULA’s or a public domain asset.
  3. Any items that are sourced from a third party source must be in compliance with their EULA, the same goes for items created with the help of full permission resource kits from the Marketplace.
  4. If an asset is reported to the administration of the SciFi Expo, either having been stolen, ripped (copybotted), or otherwise an investigation will be launched into the validity of the claims. If an item is found to have been stolen or ripped we cannot in good conscience allow the item to remain at the event.
  5. Any items brought to the SciFi Expo must not infringe on anybody’s intellectual property. If the design is symbolic, or an artistic work belonging to someone else, recreating it does not make it yours. If you are unsure whether or not your item(s) falls under fair use please refer to Linden Lab’s Intellectual Property statement. 
  6. In the event that a resident claims that an asset has been ripped (copybotted) we as an organization cannot act as a judge, and will recommend for you to file a DMCA. After a DMCA is filed, the Expo will make a decision whether or not the item can stay. Note: this only applies to resident vs. resident cases in which we cannot possibly know who is in the right or wrong. This does not apply to IP infringement or cases of ripping assets from games or third party sites as those are typically blatantly obvious.
  7. In the event of a situation that involves violation of either the Linden Lab Terms of Service or their Intellectual Property statement we are obligated to report it.

3.) Exhibit Guidelines

  1. As you will be receiving a predesigned store to use, we are unable to offer any form of  customization to the stores.
    1. You are able to add your own walls inside of the store to be able to change the colors and/or alter the existing layout to better suit your needs.
    2. We will not remove any walls, ceilings, change colors, or remove doors or windows, stores come provided AS IS.
    3. Please try to stay within the boundaries of your store, anything that extends outside the bounds of your store may be returned without prior notice. (If you want to have something extend outside of the bounds, please contact a member of the Leadership Team.)
  2. Land Impact limits must be strictly observed.
    1. We reserve the right to return items with or without your prior consent if you are over your land impact limit.
    2. ACS SciFi Expo donation vendors are not counted against land impact limits. (Up to the Land Impact and Vendor limits of your sponsorship package.)
  3. To decrease lag, and improve the overall experience for our guests we require that Exhibitors minimize their script usage (i.e. NO highly scripted items, NO temporary rezzers.) The preference for texture dimensions is 512×512, especially in vendor images. It should be considered that any texture higher than 512×512 takes longer to load in and that of a 1024×1024 texture uses four times the amount of memory than that of a 512×512, which affects the load times and frame rates of our guests. 
  4. We do not allow the usage of any form of affiliate vendors and/or any form of resold items.
  5. Effective as of September 1, 2021, the use of the sales mechanism for content in Second Life commonly known as “gacha” and similar mechanisms, where the results are driven primarily by chance and payment is required to participate in the activity, including, without limitation, loot boxes, is prohibited in Second Life As such, any use of any such mechanism at the SciFi Expo is explicitly forbidden, and will be reported and removed if found.
3.1.) Merchant Requirements
  1. We request that each Creator donate as many items as they can for sale in Making Strides Against Breast Cancer (MSABC) SciFi Expo vendors. The MINIMUM requirement is TWO (2) NEW and EXCLUSIVE items in 100% ACS SciFi Expo Vendors (These can include themed or unique redesigns for existing products specially for the event). 
    1. Exclusive for the purpose of the SciFi Expo means that the items may not be sold elsewhere before or during the event (November 11 to November 20, 2022), but may be sold normally after the event has concluded.
  2. We encourage Creators to display at least three or more items in MSABC vendors. This can be a combination of new items as well as historical favorites. Items displayed in additional MSABC vendors may choose to donate either 100% or 50% (split) of their sale price to MSABC. The SciFi Expo will provide MSABC vendors to all of our Creators in a timely manner before the November setup dates.
  3. Please ensure that your two (2) exclusive donation items and any other items sold in Making Strides vendors are of the same current and high quality as items you sell in your own store vendors. Not only is the reputation of the Expo reflected in what you sell, but your store is as well. We reserve the right to ask for items to be replaced if we find them of significantly lower quality than items in your own store vendors.
  4. For donation transparency purposes, the only split vendors that are permitted are the Split (50%) ACS SciFi Expo vendors. You will be asked to remove any other split vendors. Please remember that our split vendors do not count towards your Land Impact allowance.
  5. CasperVend users must use the “CasperVend2 Event Vendor” script. For instructions on how to use the CasperVend event scripts please see their official guidance: https://wiki.casperdns.com/index.php/CasperVend_2/Event_Vendor_Script
3.2.) Breedable Requirements
  1. BREEDABLE / ANIMAL AVATAR / ANIMAL SKIN CREATORS – You have the option of your space being complimentary should you choose to do one or both of the following. 
    1. Provide a minimum of One (1) New One Of A Kind Breedable for our Silent Auction (more than one is always appreciated, but not required)
    2. Provide Two (2) New Exclusive Limited Edition Breedables for sale in our provided ACS SciFi Expo vendors with 100% of the sale going to Making Strides Against Breast Cancer and the American Cancer Society.
      1. New Exclusive Limited Edition Breedable – meaning that it was created for sale only at the Expo, not for sale before OR after the current Expo.
    3.  Complimentary space is only applicable for creators of trait passing breedable animals, creators of animal avatars, or creator of changeable animal skins only. It is not applicable for breedable/pet accessories, or regular pets/animals, etc.

4.) Event Guidelines

4.1.) Event Rules:
  1. This is an American Cancer Society sponsored event benefiting Making Strides Against Breast Cancer of Second Life. As such, you are volunteering your time to hold your event and will not be paid as it is a charity fundraising event.
  2. You are not allowed to rez any kind of tip jar and/or accept any form of tip. All donations must be made to an official ACS SciFi Expo Donation Kiosk.
  3. You may rez your own items. For our event areas, we ask that you try to land impact to 250 LI, in the event you require more please contact a member of the events team for help.
  4. Be sure you have enough room to accept an invite to the Expo Events group.  This will grant permissions to rez and update the music stream.  Please be sure to let us know if any other individuals assisting you also need an invite.
  5. Make sure that you have enough room to accept an invite to our land group. This will grant you permissions to rez on our regions. Please let us know if there are any additional people assisting you who need an invite.
  6. Please be online and available at least 60 minutes before the start of your scheduled time. If you are not online and you do not check in within a reasonable timeframe (see below), we reserve the right to cancel your event and free the time slot for another performer.
  7. You or your host (if applicable) must check in within the Expo group at least 30 minutes prior to your scheduled time. If you fail to check in, we reserve the right to cancel your event and free the time slot for another performer.
  8. You can start rezzing 60 minutes before your show is scheduled to start. If you require additional time, please contact a member of the Events team to determine the best event location so that you may set up without interfering with another scheduled event.
  9. Ensure that you coordinate with the current event host and/or performer in the region where your event is to be held (if applicable) in order to have a smooth hand-off. 
  10. Because our system is set up to automatically swap the stream to the next scheduled event at the official start time, please try not to go over unless you have explicit permission from a member of the events team.
  11. You are free to have any group tag active you like during your performance so long as it conforms to a PG-13 rating by MPAA standards. You are not required to wear the Expo group tag.
  12. If your event is about to end, please be aware of and promote the next event on the schedule in order to encourage our guests to attend the next event.
  13. After your scheduled event ends, please ensure that you pick up anything that you may have placed down. You may also ask for a staff member to assist with returning your items.
  14. If you are not scheduled for another event and are not an exhibitor, we ask that you please leave the land group once your final performance is done. If you have additional events scheduled, you are welcome to remain in the group until your final performance has concluded.
  15. We reserve the right to observe any scheduled events to verify and ensure the quality of the performance is conducted at the highest possible standard, and that it conforms to a PG-13 rating by MPAA standards, and does not contain an excessive amount of vulgar, or offensive language/material that could diminish or tarnish us, Making Strides Against Breast Cancer of Second Life, or the American Cancer Society. Further, we reserve the right to ask that any event be shutdown in the event any of these rules are found to be broken.
4.1.) Exhibit Events:
  1. All exhibit events are required to follow the same event guidelines as outlined above.
  2. Entertainers wishing to have an event at an exhibit need to conduct the event in their own exhibit or get permission from the exhibit’s owner of where they wish to perform.
  3. If you are not the owner of the exhibit, you must coordinate with the owner to be able to receive rez rights. 
  4. Only the exhibit events added to the schedule are considered as official and can be advertised in the Expo group chats.
  5. Only the exhibit events added to the schedule are considered as official and may be advertised within the Expo group chats and notices. If an exhibit event is not considered official, you must request permission from a member of the events team to be able to advertise the event.
  6. Unscheduled exhibit events are only allowed if there is no other scheduled event on the calendar during that time.
  7. Private events may be held in your exhibit so long as it is not advertised or shared within the Expo group or Discord, and you and any attendees may NOT attempt to detract from any official events.
  8. Private events in exhibits should not exceed 20 attendees in order to ensure the region’s performance is kept at reasonable levels.
  9. As exhibits are not parceled, both private and unscheduled exhibit events will not have access to the media stream in the region. You will need to use an alternative method to play music or video, such as a non-deeded music player or TV.
  10. We reserve the right to request that a private or unscheduled exhibit event be terminated for any reason.

5.) Blogger Requirements

  1. We are asking each blogger to post at least 2 times, and on at least 2 different merchants over the course of the event’s 10 days. Please note that since the SciFi Expo is a charity event that benefits Making Strides Against Breast Cancer of Second Life and the American Cancer Society, some merchants might opt to have bloggers buy their donated items rather than give them for free as that money goes directly to the charity.
  2. All items that are provided through the blogger boxes are on display and may be tested on location. The simple rule we have is if you take something, you should probably blog about it, as our merchants expect any items that are taken to be blogged about. This is especially true for creators who have never worked with bloggers before.
  3. To help ensure the best possible coverage, bloggers may be assigned to a specific region or to a specific group of merchants. These items should be blogged before or at the same time as (but not after) you may blog about items from other merchants/regions.
  4. All blog posts must have credited all items that are used, including the merchants store, and must include a link to the Expo website, as well as a SLurl to the event inworld.
  5. All content posted regarding the SciFi Expo for must strictly adhere to a PG-13 rating. No adult content (suggestive, or explicit) is allowed whatsoever.

6.) Disclaimers, & Community Standards

  1. All persons, behavior, and objects at the SciFi Expo must conform to and follow the Linden Lab Terms of Service as well as the Second Life Community Standards.
  2. We reserve the right to deny any applications without explanation. You will be notified should your registration be denied.
  3. After registration/sponsorship donations are paid, they are non-refundable; no exceptions are made.
  4. By registering for the SciFi Expo, you agree that you have read, fully understand and accept all policies, terms & conditions, guideline’s and disclaimers governing the event.
  5. We may, at any time, and at our sole discretion, modify these Terms and Conditions, including our Terms of Use, and Privacy Policy, with or without notice to the User. Any such modification will be effective immediately upon public posting. Your continued use of our Services and of this Site following any such modification constitutes your acceptance of these modified Terms.
  6. The SciFi Expo as an organization reserves the right to remove items and/or exhibits/exhibitors should any of the rules be broken. These situations are and will be handled on a case-by-case basis.
If you have any questions, concerns, or require clarification on any of these Terms please contact a member of our leadership team for support.